Mrs E

Company: Kinetic - UK's no 1 specialist, out of home media planning & buying agency

 

Location: Primarily Clerkenwell Green, (short walk from Farringdon station) and really easy to commute from Peckham Rye area by train or bus

 

Salary: up to £32k for 4 days p/w

 

About the role:

This is an incredibly important role within the agency because it has an impact on everyone – from the most experienced of the Leadership Team to the youngest Team Assistant - and in every imaginable way. You are directly responsible for helping make everyone’s working experience smooth, efficient and even enjoyable. That also makes it incredibly rewarding – it makes a difference to people all the time, every day.

 

Purpose of the role:

This is a role that has 3 areas of responsibility:

1. PA to Leadership Team (comprising of 4) and Global COO (45% of time)

2. Office management – the lynchpin to the smooth running of the office, helping everyone and anyone with anything (40% of time)

3. Events management – on going support of the Social Committee (volunteers) and all formal agency events (15% of time)

 

We think you’d enjoy this role if you have:

= Positive disposition – we love ‘radiators’ at Kinetic

= Bags of common sense - motivated to find solutions to problems

= Highly organised – every element of this role depends on this

= Good communicator – written and spoken

= Anticipator– to support the Leadership Team, you need to be one step ahead of them and their diaries, organising travel, doing their expenses, arranging meetings and catering, minuting Weekly Sales Meeting, essentially their ‘right hand person’

= Responsive – organising and solving on-going needs of the office and its people – from pass cards, to working with the main reception and security, liaising with our building management and our 3rd party facilities company (cleaning and maintenance); overseeing fire regulations and Health & Safety, kitchen management (weekly food order, coffee machine etc), key point of contact for IT support (incl photocopiers), helping with AV equipment, managing our hot desk diary for media owners, lockers, stationery, and everything else in between!

= Strong on detail – especially regarding events - some will be in partnership with the Social Committee and some will be stand-alone Kinetic events but the buck stops here, managing every detail – from invitations to diary management, seeking budget approval, sourcing food/drink/catering, equipment, host on the day, layout and even a bit of clear up.

 

Requirements:

• This role is a 4 day per week role – Monday, Tuesday, Wednesday & Thursday

• This role requires you to be in the office (The Buckley Building, Clerkenwell Green, London EC1R 0EB) every Tuesday, Wednesday & Thursday

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