PA / Office Manager Role: RDA Architects Ltd, East Dulwich

[barnaz]

RDA is a vibrant Architectural/Interior Design company of twelve staff, with a diverse portfolio of residential clients. We are looking for a new member of our team for the role of full-time Office Manager/Personal Assistant. Whilst we move to newly designed premises, the successful candidate will have office management experience in an Architectural/Interior Design practice, or similar environment, and will be a practical, hands-on person with the ability to multi-task. Good social media skills is essential.

Duties will include:

PA support to the Managing Director

? Diary & inbox management

? Liaising with Clients

? Audio Typing

? Drafting documentation

? Dealing with incoming and outgoing post

? Arranging travel for Director and staff when necessary

? Coordinating outsourced HR

? Arranging monthly staff payroll & staff pension with Accountant

? Assisting the Director with marketing

Office Management

? Management & coordination of an Administrative Assistant

? Renewing office contracts for telephones, insurance and maintenance, including undertaking price comparisons to find the best deals

? Purchasing all office supplies and equipment, including stationery, kitchen and cleaning supplies, tea and coffee etc.

? Liaising with our external IT companies to resolve any major issues

? General and project filing, maintaining the small product library and updating and maintaining administrative systems, e.g. the contacts database.

? Responding to CV?s, writing and placing job advertisements.

? Answering all incoming calls promptly

? Meeting and greeting clients

? Keeping the office clean and tidy, organising repairs

Assistance to Designers

? Preparing and typing contracts and correspondence

? Arranging client meetings and diary management

? Updating social media

To apply you should have the following skills and personal qualities:

? A practical common sense approach

? Excellent English language skills (both written and oral)

? Excellent interpersonal and communication skills

? Be trustworthy and discreet

? Excellent organisation skills ? the ability to manage and prioritise your own workload is a must

? Good numeracy skills.

? Knowledge and experience of using Microsoft Office, in particular Word, Excel and Outlook. An ability to use Adobe products and Lightroom would be an advantage, but is not essential.

Starting date ? Beginning of July 2016

No Agencies please.

Please post or email your CV and cover letter (with salary expectations) to:-

Zo? Barnard

RDA Architects Ltd

29 Lacon Road

London SE22 9HT

Email: [email protected]

[barnaz]

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