Bookkeeper - part time job vacancy

[whippersnappers]

Book Keeper ? Part Time ? 8 hours a week occasionally more

Role Scope

The job holder will ensure that all financial transactions are recorded in the computerised accounts (currently Quick Books, supported by some spreadsheets, is used). In reviewing these transactions he/she will present to managers those suppliers? bills available for payment. He/she will liaise with managers to ensure that sales invoices are issued and receivables kept to a minimum

Key Accountabilities -Ensure sales invoices have been issued

-Report receivables position

-Prepare petty cash spreadsheets for managers to use and capture results in accounts

-Record all receipts in accounts (e.g. bacs receipts)

-Prepare any cheques to be deposited in bank

-Ensure all purchasing is recorded in accounts

-Liaise with manager to ensure authorised suppliers bills have been paid at the appropriate time

-Ensure accounting implications of payroll are captured in accounts

-Ensure accounting entries are allocated between funding streams as and when appropriate

Key interfaces

-Director and Accountant

-All other staff

-Suppliers and customers

-Councils, HMRC etc.

Knowledge

-VAT (basic knowledge essential)

-Detailed Book Keeping through practical experience and/or professional qualification(essential) e.g. difference between capital and revenue cost, prepayments

-Good working knowledge of widely used computer tools such as Excel, Word and Outlook (essential)

-Understanding of the public sector environment in which a CIC such as Whippersnappers operates ? (nice to have)

-Payroll aspects e.g. NI contributions and tax rates, pension contributions, maternity leave etc. (nice to have)

-Use of corporate on line banking (essential)

Skills

-Using computerised accounting systems (essential), especially Quick Books (nice to have)

-Ability to analyse and report financial information (essential)

-Ability to work individually and as part of a team (essential)

-Ability to deliver to tight deadlines (essential)

-Highly numerate (essential)

-Accuracy and attention to detail (essential)

-Ability to communicate financial information to non-financial staff (essential)

-Self-starter able to work on own initiative (essential)

-Building and sustaining strong team relationships within and outside own department (nice to have)

Experience

-Working in a community interest company with diverse funding streams and partial VAT recovery (nice to have)

-Book keeping or accounting in a firm employing at least several employees (essential)

-Awareness of payment mechanisms (e.g. Kailxa) (nice to have)

Personal Characteristics

-Commitment to providing a diverse cultural platform from which children and adults of all ages, needs and backgrounds can express and educate themselves through music, sports and the arts

-Commitment to helping the organization achieve its mission by flexible approach to work

Additional Information

Closing date: 9th March 2014

To apply all applications must include a CV reflecting the requirements of the role and a one page covering letter highlighting how you match the KSEP (knowledge, skills experience and personal characteristics) required for the role.

To apply, please send application to our Accountant Steve Mayers. For more information call him on 07837 102125

Short listing will be carried out only on the basis of the information in your application.

We aspire to be as diverse as the customers we serve; we welcome applications from all sections of the community.