> Sue Wrote: > -------------------------------------------------- > ----- > > Well obviously because if you don't have a two > > page document there will be nothing to shrink > to > > one page :) > DulwichFox Wrote: ------------------------------------------------------- > Well its not obvious because you are just Setting > Up the facility to the Ribbon. > Once set up the option will still show up in the > Ribbon regardless of how many pages there are in > the current document. > > You do not need to go through the procedure every > time. > > Foxy In order to set it up, Foxy, you need to have an appropriate document to use it on, ie more than one page, because that's how this set up process works. And of course you don't need to go through the procedure every time, because that's the whole point of putting an icon on the quick access toolbar. And of course the icon will always show on the ribbon regardless of whether you need to use it or not, once you've put it there!!! Thanks Inbound. I found I could only right-click on the option once it had become "recently used" in the "tell me what you want to do" space, as the first time it just performed the shrinking immediately before I could right-click on it, but other than that it was very straightforward.